When businesses invest in a visitor management system like VisiPoint, their priority is usually to enhance the safety and security of their facilities, assets, and people. However, there are more benefits to visitor management systems that go much further than conventional security measures.
In this article, we are going to be sharing 5 unexpected benefits of adopting VisiPoint within your workplace.
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Insights driven by visitor data
Are you ready to unlock the benefits of VisiPoint?
5 Unexpected Benefits of Visitor Management Systems
1) Improved brand impression
In a recent blog post, we discussed how one of the top trends in visitor management this year is the focus on enhancing the visitor experience and creating positive first impressions. Organisations are striving to streamline processes like check-in, visitor registration, and on-site navigation to ensure a smooth and efficient experience for their guests.
VisiPoint‘s intuitive user interface and modern kiosk design give visitors an excellent first impression. The system is easy to use and ensures the sign-in process is fast, efficient and paperless.
The presence of a smart visitor management system like VisiPoint, as opposed to a traditional paper-based sign-in sheet, demonstrates an organisation’s commitment to leveraging cutting-edge technology. This not only impresses tech-savvy visitors but also gives a sense of security to everyone on the premises by ensuring proper visitor tracking and monitoring.
Moreover, VisiPoint offers the flexibility to welcome guests and facilitate self-sign-in even when the front desk is unmanned, eliminating the need for visitors to wait for a receptionist. This thoughtful feature further enhances the visitor experience by respecting their time and providing a seamless, efficient check-in process.
2) Streamlined workflows
One of the key benefits of visitor management systems, like VisiPoint, is their ability to automate numerous tasks, such as sending pre-visit invitations or generating visitor reports. VisiPoint’s automation capabilities significantly enhance operational efficiency.
Through VisiPoint, staff who are expecting visitors can add their details to the visitor management software in advance, expediting the sign-in process upon their arrival. This proactive measure ensures a seamless and hassle-free experience for both visitors and staff.
Alternatively, organisations can send an invitation asking guests to pre-register their details, issuing them with a mobile QuickPass QR code that they can scan onto their devices when they arrive.
This level of automation not only saves time but also creates a professional and organised impression, demonstrating the organisation’s commitment to providing a top-notch visitor experience.
3) Insights driven by visitor data
VisiPoint’s real-time monitoring and analytics can help organisations identify areas of congestion, long queues, or understaffed stations.
By proactively addressing these issues, businesses can enhance the overall customer experience, reduce wait times, and improve satisfaction levels, ultimately improving the experience for staff and visitors.
VisiPoint’s centralised management dashboard provides comprehensive real-time reports, putting critical information at your fingertips. Whether you need to monitor active sign-ins, track staff attendance, verify contractor timesheets, or access visitor records, VisiPoint’s user-friendly interface ensures that this data is readily accessible from any device with an internet browser.
4) Enhanced brand image
A company’s logo and branding are powerful elements that shape its corporate identity, reputation, and vision. A successful brand is one that has meticulously considered every touchpoint and interaction with its stakeholders, ensuring a consistent and cohesive experience that reinforces its values and messaging.
VisiPoint empowers businesses to seamlessly integrate their branding into the visitor experience, fostering brand recognition and reinforcing their corporate identity. With VisiPoint, organisations can create branded visitor badges featuring their logos, ensuring that every visitor carries a tangible representation of the company’s brand throughout their visit.
Furthermore, VisiPoint allows businesses to personalise the Zentron kiosks by prominently displaying their logos, creating a visually cohesive and branded experience from the moment guests arrive. This level of customisation not only enhances the overall visitor experience but also serves as a powerful branding opportunity, leaving a lasting impression on visitors and reinforcing the organisation’s professional image.
5) Environmentally-friendly
As reported by WWF the average UK office worker prints 6,000 sheets of paper a year, of which around 62% is wasted or unnecessary. They also report that 62% of millennials surveyed want to work for an organisation that positively impacts the planet.
With sustainability creeping higher on the agendas for organisations, VisiPoint is an excellent way to digitise how you manage your visitors and their information and eliminates the requirement for paper-based records and sign-in sheets.
Although switching from a paper-based approach to digital may not seem like a big change from a sustainability perspective, all these small changes add together to create a more sustainable office and working environment.
For further tips, check out our 5 sustainable office management choices blog post.
Are you ready to unlock the benefits of VisiPoint?
While visitor management systems are renowned for enhancing security measures and safeguarding organisations, VisiPoint offers a comprehensive suite of benefits that extend far beyond robust security protocols.
Contact our expert team today and we’ll help provide you with a sleek and modern visitor sign-in system that will help you unlock the full potential of visitor management and elevate your business.
